Attendance Policy

Philosophy of Attendance
Every day at Bellarmine is an important academic time for your student. Parents should make every effort to schedule doctor and dental appointments, family vacations and other absences around the academic calendar. Students are required to attend assigned classes and to be in class before the final bell.

Process for Reporting Absences:
  • All students absent from school all day or even one period must have a parent/guardian call the Bellarmine Attendance line between 7:00 AM and 9:00 AM the day of absence. (A note from a parent to the attendance office upon the students return is also helpful). Notice of an absence beyond 48 hours OR failure to notify the attendance office of an absence will result in an unexcused absence.
  • Contact: attendance@bellarmineprep.org or 253 752-7701 OPTION 2 to notify attendance office.
  • The Attendance officer and/or Dean of Students will determine if an absence is excused or unexcused. Upon returning to school, students must check in with the attendance office to determine if the absence is excused or unexcused.
  • Necessary absence due to illness or injury, doctor /dental appointments or death in the family will be excused.
  • Medical appointments require a note from the doctor.
  • Teachers will supply reasonable assistance in helping students to keep pace with their studies. Parents can call the attendance office and request homework assignments to be picked up at the end of a school day in the main office OR families can email faculty to obtain assignments. Email addresses can be found on Bellarmine’s website. A minimum of 24 hour’s notice is necessary in order to contact teachers to secure assignments. In cases of necessary absence, the faculty will assist students with homework assignments, make-up exams and after-school tutoring in order to assist a student with make-up work. Students are encouraged to check moodle for updates on assignments.
  • Make up work must be completed within the time frame determined by the teacher.
  • It is the teacher's responsibility to maintain accurate attendance records. Teachers’ records are the official records maintained by the school.

Unexcused Absence – is any absence that is not approved or authorized by the attendance office and/or Dean of Students. The following steps will be taken for unexcused absences:
  • Unauthorized absences such as oversleeping, leaving campus without permission, cutting class, being more than 20 minutes late for class, and/or failing to complete the planned absence process could lead up to 5 demerits. All UA’s (unexcused absences) will be assigned 5 hours of JUG after 48 hours without approved note.
  • Any work missed as a result of an unexcused absence will not be accepted for credit. This includes suspension.

Process for Planned Absences:
  • Pre-arranged absences of three or more days require a Planned Absence form. Failure to turn for in a week prior to the absence will result in 1 hour of JUG, unless approved by the Dean of Students.
  • Students may pick up a planned absence form from the Student Services Office or download one from Bellarmine’s website.
  • Students need to have teachers complete the form, including current grade, attendance in class and work to be completed, with due date.
  • Once the form is complete, with a parent/guardian note attached, students then seek final approval from the Dean of Students.
  • Students are encouraged to check in with the Dean of Student’s office before leaving for the planned absence and upon the student’s return.
  • A planned absence requires additional paperwork and must be approved by the Dean of Students. For a short-term absence (1 or 2 days), the student is required to submit the completed “Planned Absence Report Form” to the Dean 3 days before the absence. A long-term absence (3 or more days), requires a week’s notice.
  • If the absence is approved, instructors will be informed and, where it is reasonable, homework assignments will be provided. Teachers are not expected to prepare an alternate to their classroom preparation, class discussions, testing, etc. Ordinarily, it will be the responsibility of the family to acquire tutoring when a student falls behind because of a planned absence.
  • When a planned absence is not approved, it is considered an unexcused absence and therefore, instructors will not accept any work missed. The Dean of Student’s will contact the family if the absence is not excused.

Parents and students especially need to understand that any choice to extend vacation times, whether at the start of school, in October, Thanksgiving, Christmas or Spring Break, will bring about serious issues regarding attendance. Students and parents who choose to extend vacation periods could be jeopardizing the student’s grade because of absenteeism and should seriously consider those choices ahead of time. Bellarmine Prep will not accept responsibility for providing special assignments and examinations for students not in attendance because of family vacations. (See policy on absenteeism.)

Policy on Absenteeism
When a student misses six (6) classes, excused or unexcused, (not including school related (SR) absences), a letter will be mailed home outlining our process for reviewing the student’s attendance and academic status. The student’s attendance and academic progress will be monitored weekly by a committee consisting of the Academic Vice Principal; Dean of Students; and representatives from the Counseling Department. At eight (8) missed classes, a letter will be mailed home stating the student may be dropped from the class (es) with a failing grade at nine (9) missed classes. Chronic illnesses will be reviewed individually and every attempt will be made to assist the student academically. Students who have significant attendance issues related to chronic illness or injury must provide medical documentation that allows for an exemption to the attendance policy. This also helps in the writing and implementation of an Individualized Accommodation Plan – if needed – to support academic success.

Tardy Policy
A student is tardy when the student arrives to the classroom after the final bell. A student arriving late to class is to report to the attendance office. If more than twenty (20) minutes late, the student will be marked absent. See absenteeism policies above.

Early Dismissal – Sometimes medical appointments and special scheduling needs necessitate early dismissal for students. It is the responsibility of the student to notify the attendance office before school and pick up an early dismissal form. Students are not allowed to leave without parent/guardian permission. The student then must inform the teacher in advance, discuss the procedure for make-up work and obtain the homework assignment. Communication on the part of the participant is essential to limiting the academic disruption of early dismissals. Planned absence report forms may also be required. The office staff is not obligated to call students out of class without an early dismissal slip.