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October Technology 2019

Is Your iPad Backed Up?

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After a month of school, you have a lot of important data on your iPad. Is that data protected?

The IT staff at Bellarmine has restored many iPads over the years. Most of these restores have gone well, but there are times when they don't. The IT staff recommends a backup procedure that will help protect against the worst failures the staff has seen.

NOTE: These directions are written for those using iOS 13. Earlier versions of iOS may require different directions. See a Technology Support Professional in the Technology Support Center if you have any questions about backing up an out-of-date iPad.

Notability

  • Open Notability, press the gear on the bottom left hand corner.
  • Select Auto-backup in this settings menu, then select back up to Google Drive.
  • Login to your Bellarmine Google account if required.
  • Open up the Google Drive app and verify that the documents are being transferred into your Notability folder.

Keynote, Numbers & Pages

  • Go to Settings.
  • Scroll down on the left hand side to Keynote.
  • Open the Keynote settings and make sure to enable document storage.
  • Google Drive or iCloud are recommended.
  • Repeat these steps for Numbers and Pages.

Verfiy Your iCloud Data Is Saved

  • Open a web browser on a Computer.
  • Go to www.icloud.com. Sign into your account.
  • Click on the Keynote icon and check to see if your documents are all present.
  • Repeat this for Number and Pages.

Pictures & Videos

  • Check your iCloud settings to see if pictures are backed up there.
  • Check your Photos settings. Turn on iCloud Photo Library. Repeat for Camera settings.
  • Consider organizing important media into Albums.
  • Consider copying important media to a computer.
  • Consider removing photos and videos you do not need.
  • Add the Google Photos app for an additional backup. Be sure to open the app and follow the directions. This app makes your media more accessible when working in Google and MOODLE.

iStudiez Pro

  • Open iStudeiz Pro.
  • Select the gear on the top, left hand corner.
  • Select the Data Managing option.
  • Select Send Data Backup.
  • Select a destination for your backup and send.

Notes

  • Open Settings.
  • Go into your AppleID.
  • Ensure that Notes is checked.
  • This will backup Notes to your iCloud.

Final Backup to iCloud

  • Go to Settings. Tap on your iCloud account at the top of the page.
  • Tap on “iCloud”.
  • Turn on iCloud backup.
  • Open and press “Back up now”.

Which iOS version are you using?

Upgrading to iOS 13 is relatively straightforward. However, you may run into challenges if your iPad does not have enough free space available. Usually deleting unnecessary photos, videos, music and apps can free up enough space. If this in not the case, you can get support in the Technology Support Center. 

Upgrade Tips

  1. Go to Settings>General>Software Update to see if there is an upgrade available.
  2. Thoroughly back up your data on a computer or in the cloud.
  3. Stop by the Technology Support Center to see if your iPad is ready for an upgrade.
  4. If you are concerned, ask a tech support person to see if you can try to restore your iPad backup on one of our loaner iPads as a test.
  5. Choose a time to upgrade that will not impact your studies at Bellarmine.
  6. During the upgrade, keep your power adapter plugged in.
  7. Be patient, the upgrade can be time consuming.
  8. Might you get a new iPad for Christmas? These tips are also helpful when you are upgrading to a new device.

By the beginning of October, the routines of school have been established. You are also getting some information in FamilyLink about how well your son or daughter is doing in their course work. Depending on how things are going, this can be a time when parents want to exercise more control over an iPad. It may be a time when some parents want to ensure an iPad is primarily being used for schoolwork; as opposed to shopping, social life and entertainment. Read below for some ideas.

Where Do We Start?

For freshmen, the iPads are restricted. Students can install all the apps approved for school use using JAMF for Student (the "Student" app). Restricted iPads have the App Store hidden, so students are prevented from adding apps for entertainment or social media. 

Starting Freshmen with restricted iPads helps to reduce the distractions that iPads can bring into the classroom, home and other study environments. The decision to turn off restrictions belongs to parents. Parents can request that restrictions be dropped, or added, at any time by calling Bellarmine IT staff.

iPad Restriction Settings

In addition to the school placing restrictions on iPads, parents can manage their own set of restrictions under the general settings of an iPad. Look for them under the "Screen Time" menu. These restriction settings allow a parent to setup an access password to the iPad. Using that password, a parent can control the apps that a student can use, among other things. Be sure to take note of this password. The only way to recover an iPad with a forgotten parental restriction code is to wipe the iPad.

Parental Option - Using Restriction Settings: If you would like assistance setting up parent restrictions, you can contact Chelsey Rosario. Have your son or daughter bring an iPad to the Technology Support Center and we can restrict it to your specifications. We are also available to answer your questions if you would like to setup the restrictions yourself at home. Care should be taken. Too many restrictions could keep an iPad from functioning properly at school. 

If you decide to use parental restrictions, it is helpful if you email the restriction code to Chelsey Rosario (RosarioC@bellarmineprep.org)  If you share the code with us, we will better be able to support your son or daughter when he or she has technical problems. The YouTube video below will help you further explore the restriction options available to you. The video shows an iPhone, but the information applies equally well to restricting an iPad.


Internet Filters

Bellarmine uses a filtering system that limits Internet access at school. One set of filters protects students from harmful Internet content in accordance with the Federal CIPA law (Children's Internet Protection Act). The other set of filters increase productivity by limiting access to entertainment. 

Parental Option-Internet Filters For Home: There are both free and commercial services available if you want to filter the Internet at your home. The article "4 Ways to Set Up Parental Controls On Your Home Network" can get you started. For more information Google the phrase "home Internet safety filter".